Terms and Conditions
1. This competition is organised by Coram Voice (Registered Charity No: 1046207), part of the group of charities of The Thomas Coram Foundation for Children, known today – and hereafter referred to – as ‘Coram’ (Registered Charity No: 312278)
2. Entry to this competition is open to persons who will be aged between 4 and 25 years old on 12 December 2019, who are looked after children or care leavers and who are full time residents of the UK (this includes the Channel Islands and the Isle of Man), as well as separated minors or former separated minors. Proof of age, identity and eligibility may be requested.
3. Entry will be in four age categories:
- Primary School – at primary school or aged 4 to 10 (on 12 December 2019),
- Lower Secondary School (11 – 14) – at secondary school or a further education institute or aged 11 to 14 (on 12 December 2019) ,
- Upper Secondary School (15 – 17) – at secondary school or a further education institute or aged 15 to 17 (on 12 December 2019) and
- Care Leavers aged 18 to 25 (on 12 December 2019). If you are a care leaver, still receiving support from Children’s Social Services, and over 25 years old then you may still be eligible, please get in touch to check by emailing email@example.com
4. Entrants must write an original creative piece of writing (no more than 500 words in length) on the theme ‘Dreams’. Entry is via the ‘how to enter’ form, which will be removed when the competition closes. Entrants will be asked to provide their name, gender, where they live, their number and their age. Entries must be submitted via the text area of the form or via an attached Word document, PDF file or photograph. All entries must be submitted in English and legible. If the entry is longer than 500 words only the first 500 words of the entry will be read.
5. For entrants under the age of 18, an adult will be required to approve the entry and agree to these Terms and Conditions (including Coram Voice’s use of the entry submitted) on behalf of the entrant. Submission of an entry will be treated as a confirmation of adult and child consent. The adult may be the child’s parent, foster carer, guardian, social worker or teacher. The adult must provide their own contact details (not the child’s) and the area in which the child lives.
6. Adults who do not have parental responsibility may be contacted (for example if the entry is shortlisted) to confirm permission is granted by a person who has parental responsibility (usually this will be a parent or social worker).
7. The personal data provided will be used for the purposes of administering the competition and in accordance with Coram’s Data Protection Policy. Coram Voice will use the contact details provided by the entrant or adult to provide electronic certificates of achievement, to confirm eligibility of entrants who are shortlisted and to provide updates on the competition.
8. Personal information will be stored until 31 April 2021. After this date, personal information will be deleted and submissions will be kept anonymously (with the age of the young person at the time of submission) for as long as there is a business need. The submissions will be stored electronically by Coram Voice.
9. Limited information, which cannot be used to identify any individual (age, gender, region, entry text and title), may be used/shared by Coram Voice for purposes of increasing awareness and funds for Coram Voice and for publicising its services and the issues that young people are facing. This information can be used for fundraising, policy, marketing and public relations literature (e.g. newsletters sent to supporters, annual review, exhibitions in museums, Coram Voice website, social media, including Facebook and Twitter) as well as newspapers and magazines and for broadcast on television. These submissions will be stored electronically by Coram Voice.
10. Entry opens on 12 December 2019 at 09:00; entry closes on 12 February 2020 at midnight. Submissions received outside of this timeframe will not be considered.
11. Entrants can only enter individually. One entry per person is permitted. Additional entries will not be considered.
12. Entries must be an original piece of writing. This can be a poem, short story, article, rap, song, description, diary-entry or any other creative piece of writing. As the submissions may be published it is important that these do not include any names of the entrant or other living persons. However, submissions may feature well known public figures (for example, Adele, Brad Pitt, Theresa May). If you are unclear about whether your submission contradicts these terms and conditions, please email firstname.lastname@example.org
13. Please inform us in your entry if there are any other factors we should consider when judging your submission – for example, if English is a second language, or if you have a learning difficulty such as dyslexia. Judges will take this into account when marking and shortlisting submissions.
14. Entries cannot be returned so please remember to keep a copy. We are unable to provide feedback on individual entries, other than those shortlisted.
15. All entries must be the original work of the entrant and must not infringe the rights of any other party. Coram Voice accepts no responsibility if entrants ignore these Terms and Conditions. Entrants agree to indemnify Coram Voice against any claim by any third party from any breach of these Terms and Conditions.
16. Entries must not contain defamatory, offensive, or any other unsuitable material. Swear-words are permissible considering the context of the entire entry. The decision on the admissibility of swear-words will be made by judges and the judges’ decision is final. Entries must be suitable to be published or used online by Coram Voice. Any material that is not suitable to be publicised and enjoyed by audiences of all ages may have the relevant words/passages ‘asterisked-out’ for publication.
17. If any submission raises child safeguarding concerns or vulnerable adult safeguarding concerns, these will be reviewed in line with Coram’s Safeguarding Policy.
18. Entrants retain the copyright in their entries but grant to Coram Voice a perpetual, non-exclusive, royalty-free licence to publish, broadcast (across all media) and post the entry online and on any other platforms yet to be envisaged.
19. The entrant agrees that Coram Voice may at its sole discretion adapt, abridge or translate the entry for the purposes listed above.
20. Entries will be judged on the following criteria:
Theme – how well does it match the theme of ‘Dreams?
Voice – how strong, original and unique is the style and voice?
Emotion – how well does it engage the readers’ emotions?
21. The first round will be read and shortlisted by staff and supporters of Coram Voice and Coram. Each shortlister will receive a batch of anonymised (identified by number references and age category only) submissions to read and score using the criteria above. Each shortlister will be emailed several submissions along with details of the criteria and how to score the submissions. Each submission will be judged by three shortlisters. The highest scoring submissions from each age category will be put through to the next round.
22. If there are more than 24 entries achieving top scores there will be a second round of shortlisting. The shortlisters will read and score these anonymised stories using the same criteria above to produce a shortlist of the top six shortlisted entries per age category – 24 submissions altogether. These will be put through to the final round.
23. The top 24 entries will be read and judged by a guest panel, including professional authors, presenters and poets, creative professionals who have experience in the care system, and young people who have previously been shortlisted and previous Voices winners. The judges will be finalised nearer the date but will not be Coram Voice or Coram staff and will have a literary and /or care background. There will be one third place, one second place and one winner for each age category.
24. The top 24 shortlisted entrants (six in each age category) will be invited, along with two guests, to attend the awards ceremony in April 2020. Full names of the finalists and overall winners will be announced during this ceremony, subject to parental consent. Unfortunately, Coram Voice is not able to meet any travel or accommodation costs associated with attending the awards ceremony.
25. Finalists accept, subject to adult permission where necessary, that their name, and piece of writing may be shared with an audience and that the audience may share their opinions (which may be positive or negative) about their submission.
26. Prizes will be awarded to the 24 shortlisted candidates. The shortlisted candidates will receive a book voucher. Third place will receive a £25 Love-to-Shop voucher. Second place will receive a £50 Love-to-Shop voucher. The winners will receive £100 Love-to-Shop voucher. Further prizes and awards may be announced during the competition.
27. The parents or legal guardians of the top 24 successful entrants will be contacted by a member of the project team by March 2020, where further proof-of-age, identity and eligibility may be requested at this stage.
28. The judges’ decision at each round of judging is final.
29. Coram Voice retains the right to disqualify any submissions that breach these Terms and Conditions.
30. Coram Voice reserves the right to amend these Terms and Conditions or cancel this competition at any stage, if deemed necessary in its opinion, or if circumstances arise outside of its control.
31. Coram Voice cannot accept any responsibility whatsoever for any technical failure or malfunction or any other problem with any server, Internet access, IT system or otherwise which may result in any entry being lost or not properly recorded. Proof of sending is not proof of receipt.
These Terms and Conditions are governed by the laws of England and Wales.